Show Policies

Registration Confirmation

Your registration will be confirmed by email from meetings@auvsi.org within two business days. Please check your junk and/or spam email folder for confirmation prior to contacting the AUVSI Registrar. If you do not receive an email confirmation within five business days from the date your registration was submitted, or you have other registration questions, email meetings@auvsi.org. 

By registering for this event, you agree to the terms and conditions contained in the AUVSI Show Policies below and to abide by the policies described herein.

Cancellation

Cancellation requests must be made in writing and sent to meetings@auvsi.org. Cancellation requests will not be accepted by phone or onsite. Cancellations will be acknowledged by email. If you do not receive an acknowledgement within two business days, contact the AUVSI Registrar at meetings@auvsi.org.

• 50% cancellation fee will be assessed on cancellations received by Monday, July 7, 2025.
• Refunds will NOT be given for cancellation requests received on or after Tuesday, July 8, 2025.
• Refunds will not be given for NO SHOWS.
• All refund requests will be processed after the event.

Badges are non-transferable once printed and are subject to a $50 reprint fee.

Substitution

Substitutions will be allowed before a badge is picked up, as long as the replacement individual is from the same organization. Substitutions will not be made once the original registrant has attended any portion of the Symposium. The original registrant must make the substitution by emailing meetings@auvsi.org by Friday, July 25, 2025. Beginning Tuesday, July 29, 2025, all substitutions must be made onsite and require hard copy/written permission from the original registrant granting the substitution.

Badge swapping or sharing is NOT PERMITTED.

Symposium badges cannot be reproduced and once a badge has been picked up, it cannot be resold or transferred to another individual without AUVSI’s prior written consent. The show badge constitutes a limited revocable license to attend the current Symposium. By registering to attend the Drone and AAM Policy Symposium, you agree not to assign or transfer any rights in this license without AUVSI’s prior written consent. Show badges are the property of AUVSI and may be revoked at any time for any reason. Show badges must be worn at all times at the event.

Attendee Policy

AUVSI reserves the right to accept or reject registrations and to cancel any previously accepted registrations, at any time, at its sole discretion, without liability to the registrant or any other party. This policy was instituted to maintain the professional environment of the show and protect the interests of our attendees and sponsors.

AUVSI reserves the right to refuse entry or require removal from the Drone and AAM Policy Symposium for any violations of any terms or policies stated herein or otherwise related to the Symposium.

By registering for the Drone and AAM Policy Symposium, each attendee consents to release any and all rights such attendee may otherwise have to the attendee’s likeness, and to any photographs, recordings or other images owned/produced or created by AUVSI, by any sponsor personnel, and by any member of the media during the event. Attendee grants AUVSI, all sponsors, and media the right, permission, and license to use its attendee’s name, voice, image, and likeness, and releases AUVSI, all sponsors, and media from liability resulting from such use.

AUVSI, at its sole discretion, reserves the right to decline the registration of any applicant that may violate national security or export compliance laws, including U.S. economic sanctions. Applicants must provide full, truthful information when registering, in accordance with registration terms and conditions.

Age Restrictions
Due to insurance regulations and other liability concerns, individuals aged 18 years and older are permitted access to event areas only if they are registered attendees. Persons under 18 years of age will be considered on a case-by-case basis and will require a waiver and possible adult supervision (dependent on age) before being permitted into event areas; registration will be required in all instances.

Professional Conduct

The Drone and AAM Policy Symposium is committed to providing a professional environment free from physical, psychological, and verbal harassment. AUVSI will tolerate harassment of any kind, including but not limited to harassment based on national origin, ethnicity, religion, disability, physical appearance, gender or gender identity, sexual orientation, marital, or veteran status. Harassment includes offensive or inappropriate gestures, images and verbal comments, deliberate intimidation, stalking, following, inappropriate photography and recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome attention. If AUVSI, in its sole discretion, determines that your participation or behavior create a disruption or hinder the event or the enjoyment of the event content by other attendees, they have the right to remove you immediately from the event.

Photo and Video

Attendees may use hand-held cameras to take photographs, capture digital images, and record video within the event footprint for personal, non-commercial use.

The use of professional videography or filming equipment, including large cameras, specialized video equipment, and ancillary gear such as lighting, tripods, and cables, is prohibited unless prior approval is obtained from AUVSI Event Management and MLB. This restriction applies to all professional filming, regardless of its intended use.

Photographers and videographers must not obstruct attendee traffic flow, block doors, stairs, elevators, or escalators, or create any safety hazards. They must comply immediately with any requests or instructions from AUVSI Event Management regarding safety concerns.

All photographers and videographers must adhere to this policy and all applicable laws, ordinances, regulations, and event procedures. AUVSI Event Management reserves the right to evaluate compliance and revoke photography or videography privileges at its discretion.

Export Compliance

AUVSI reminds Symposium participants that they are responsible for compliance with regulations limiting the release of export-controlled technology or technical data and the provision of defense services to non-U.S. persons under the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). AUVSI is not liable for unauthorized releases of technical data by Symposium attendees.

Force Majeure

If the Drone and AAM Policy Symposium is canceled, in part or whole, for any reason beyond the reasonable control of AUVSI, including without limitation acts of God, war, mob, riot or civil commotion, strikes, labor disputes, accidents, governmental laws, ordinances, regulations, requisitions or restrictions, unavailability of facilities, lack of utilities, commodities or supplies, inability to secure sufficient labor, civil disturbance, terrorism or threats of terrorism, disruption to transportation, disaster, fire, earthquakes, severe weather conditions, epidemic or pandemic, or any other comparable calamity, casualty or condition, or any other circumstances make it illegal, impossible, commercially impracticable or inadvisable to hold the Drone and AAM Policy Symposium at the time and place provided or in a virtual manner, the attendee waives any claim for damages or compensation, except the pro rata return of the amount paid for admission, after deduction of actual expenses incurred in connection with the Drone and AAM Policy Symposium and there shall be no further liability on the part of either party. In no event, shall AUVSI, its officers, directors, trustees, or agents be liable for any direct, indirect, or consequential damages resulting from the failure to hold the Drone and AAM Policy Symposium.